Sync Notion tasks to Microsoft Outlook
Simply get your ideas into Notion and let TaskClone automatically sync action items with Microsoft Outlook.
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TaskClone vs. Zapier & IFTTT:
Task Sync Differences
| Feature | TaskClone | Zapier | IFTTT |
|---|---|---|---|
| Extract to-do list items as tasks from within Notion notes | ✔️ | ❌ | ❌ |
| Sync completion status with Microsoft Outlook | ✔️ | ❌ | ❌ |
| Add task details (due dates, categories and importance) | ✔️ | ❌ | ❌ |
| Dynamically decide which tasks to process and where they go | ✔️ | ❌ | ❌ |
Unlike generic automation tools, our custom integration interprets the underlying structure of Notion notes, enabling powerful features like individual task extraction, two-way sync, task details, and dynamic task routing.
See all features3-Minute Setup:
Notion to Microsoft Outlook Task Sync
Our specialized integration allows a streamlined setup that minimizes clicks to ensure you are productive right away.
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Step 1Select Notion action item: to-do list -
Step 2Select where from: Notion notebooks or sections
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Step 3Select where to: Microsoft outlook list
Our Notion to Microsoft Outlook Task Sync is Used Across Industries
Marketing
Extract brainstorming ideas from Notion into actionable tasks on a Kanban board in Microsoft Outlook.
Research
Track research follow-ups by moving action items from Notion into Microsoft Outlook for easier progress monitoring.
Software Development
Convert sprint tasks from team retrospectives in Notion and sync them with Microsoft Outlook for efficient sprint execution.
Healthcare
Sync patient follow-up actions noted in Notion directly to Microsoft Outlook for timely management
Productivity Experts Love TaskClone:
Here’s Why
I can’t tell you how tickled I am that this works as well as it does.
Very clever little app. Very inexpensive. I love the way it works.
My notes and my task list have always “talked“ to each other, . . . but now TaskClone does all the work.
Thousands Trust Us:
What they say
"With TaskClone, I track meeting progress in my notes while managing tasks across projects in my task app—without manual effort"
Construction
"I've used TaskClone for years to put tasks from my notes to my task app—it makes forgetting to do something pretty difficult"
Technology
"So easy to track and create takeaways from meetings/conversations!!!!!"
Retail
Stellar Support for 10+ years
Unlike larger automation platforms, for over a decade we’ve been known for fast, personalized support from real experts—so you’re never left struggling with setup or sync issues.
Our founder still routinely responds directly to clients.
FAQs about our Notion to Microsoft Outlook Integration
Here are some answers to common questions about how TaskClone works with Notion and Microsoft Outlook.
TaskClone automatically extracts individual tasks from your Notion notes and syncs them to Microsoft Outlook, ensuring no action items are missed. Unlike manual copy-pasting or generic automation tools, TaskClone reads your notes’ structure and intelligently transfers only actionable tasks.
Unlike Zapier, IFTTT, and Make, TaskClone:
• Extracts individual tasks from inside notes (not just moving whole notes)
• Syncs completion status (for supported apps)
• Can add due dates, labels, and priorities dynamically
This makes TaskClone the best option for syncing tasks from notes to task managers with minimal effort.
For supported apps (like Microsoft Outlook), TaskClone offers two-way sync, meaning when you check off a task in Microsoft Outlook, it’s marked complete in Notion as well. For other apps, TaskClone still extracts tasks, but changes won’t sync back. See Supported Apps
Yes! Depending on the Microsoft Outlook support, TaskClone can automatically transfer task details, including:
• Due dates
• Labels/tags
• Priorities
• Collaborator/Assignee
See Supported Apps for features supported.
Yes! TaskClone provides precise control including:
• Which notes to process
• Extracting all tasks, even newly added tasks
• Skipping tasks you don't want transferred
• Transferring each task to the specific destination you designate
No installations needed! TaskClone works via secure cloud-based integration. Once you connect your accounts, TaskClone receives notifications to automatically extract tasks without needing browser extensions, plugins, or manual intervention.
In most cases, syncing is almost instant—tasks usually appear in Microsoft Outlook within seconds to a few minutes. TaskClone continuously receives change notifications, ensuring your task manager stays updated. For Notion, we don't receive change notifications so the process may take 5-10 minutes from those apps.
TaskClone processes Notion to-do lists. Create by typing "[]" + space or access from the context menu ("/").
About Notion
Notion An all-in-one productivity platform that combines note-taking, task management, and project planning, offering a customizable workspace for individuals and teams. It is a great candidate to be your Personal Productivity Platform.
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About Microsoft Outlook
Microsoft Outlook is an email client, calendar, and task manager developed by Microsoft..