Sync OneNote tasks to Microsoft Outlook
Simply get your ideas into OneNote and let TaskClone automatically sync action items with Microsoft Outlook.
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TaskClone vs. Zapier & IFTTT:
Task Sync Differences
| Feature | TaskClone | Zapier | IFTTT |
|---|---|---|---|
| Extract to-do tag items as tasks from within OneNote notes | ✔️ | ❌ | ❌ |
| Sync completion status with Microsoft Outlook | ✔️ | ❌ | ❌ |
| Add task details (due dates, categories and importance) | ✔️ | ❌ | ❌ |
| Dynamically decide which tasks to process and where they go | ✔️ | ❌ | ❌ |
Unlike generic automation tools, our custom integration interprets the underlying structure of OneNote notes, enabling powerful features like individual task extraction, two-way sync, task details, and dynamic task routing.
See all features3-Minute Setup:
OneNote to Microsoft Outlook Task Sync
Our specialized integration allows a streamlined setup that minimizes clicks to ensure you are productive right away.
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Step 1Select OneNote action item: to-do tag -
Step 2Select where from: OneNote notebooks or sections
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Step 3Select where to: Microsoft outlook list
Our OneNote to Microsoft Outlook Task Sync is Used Across Industries
Retail
Organize inventory management tasks by pulling them from daily operation notes in OneNote into Microsoft Outlook for smooth team execution.
Marketing
Extract brainstorming ideas from OneNote into actionable tasks in Microsoft Outlook.
Research
Track research follow-ups by moving action items from OneNote into Microsoft Outlook for easier progress monitoring.
Software Development
Convert sprint tasks from team retrospectives in OneNote and sync them with Microsoft Outlook for efficient sprint execution.
Productivity Experts Love TaskClone:
Here’s Why
I can’t tell you how tickled I am that this works as well as it does.
Very clever little app. Very inexpensive. I love the way it works.
My notes and my task list have always “talked“ to each other, . . . but now TaskClone does all the work.
Thousands Trust Us:
What they say
"So easy to track and create takeaways from meetings/conversations!!!!!"
Retail
"My head remains free for important activities instead of manually maintaining task lists"
Construction
"TaskClone helps me turn important emails into tasks, syncing them with my task app with a link back to the email in notes"
Technology
Stellar Support for 10+ years
Unlike larger automation platforms, for over a decade we’ve been known for fast, personalized support from real experts—so you’re never left struggling with setup or sync issues.
Our founder still routinely responds directly to clients.
FAQs about our OneNote to Microsoft Outlook Integration
Here are some answers to common questions about how TaskClone works with OneNote and Microsoft Outlook.
TaskClone automatically extracts individual tasks from your OneNote notes and syncs them to Microsoft Outlook, ensuring no action items are missed. Unlike manual copy-pasting or generic automation tools, TaskClone reads your notes’ structure and intelligently transfers only actionable tasks.
Unlike Zapier, IFTTT, and Make, TaskClone:
• Extracts individual tasks from inside notes (not just moving whole notes)
• Syncs completion status (for supported apps)
• Can add due dates, labels, and priorities dynamically
This makes TaskClone the best option for syncing tasks from notes to task managers with minimal effort.
For supported apps (like Microsoft Outlook), TaskClone offers two-way sync, meaning when you check off a task in Microsoft Outlook, it’s marked complete in OneNote as well. For other apps, TaskClone still extracts tasks, but changes won’t sync back. See Supported Apps
Yes! Depending on the Microsoft Outlook support, TaskClone can automatically transfer task details, including:
• Due dates
• Labels/tags
• Priorities
• Collaborator/Assignee
See Supported Apps for features supported.
Yes! TaskClone provides precise control including:
• Which notes to process
• Extracting all tasks, even newly added tasks
• Skipping tasks you don't want transferred
• Transferring each task to the specific destination you designate
No installations needed! TaskClone works via secure cloud-based integration. Once you connect your accounts, TaskClone receives notifications to automatically extract tasks without needing browser extensions, plugins, or manual intervention.
In most cases, syncing is almost instant—tasks usually appear in Microsoft Outlook within seconds to a few minutes. TaskClone continuously receives change notifications, ensuring your task manager stays updated. For Notion, we don't receive change notifications so the process may take 5-10 minutes from those apps.
About OneNote
OneNote A digital note-taking app by Microsoft that organizes notes, drawings, and multimedia content into notebooks, accessible across devices. It is a great candidate to be your Personal Productivity Platform.
Other OneNote Integrations
About Microsoft Outlook
Microsoft Outlook is an email client, calendar, and task manager developed by Microsoft..